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The Email integration gives your workspace a unique inbound email address. Forward any email to that address and Arca automatically creates a task from it. The subject becomes the title, the body becomes the description, and attachments are added to the task.

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Requirements

You must be an Admin or Owner of the Arca workspace to enable and configure the Email integration.

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Enable the integration

1

Open Integrations settings

In Arca, click your workspace name in the top-left, then go to Settings → Integrations.
2

Open the Email integration

Find the Email card and click it.
3

Select a default list

Use the Default list dropdown to choose the list where email-created tasks will be placed. A list is required before the integration can be enabled.
4

Set a default priority (optional)

Use the Default priority dropdown to assign a priority to every task created via email. If you leave this blank, tasks are created with no priority.
5

Enable

Click Enable Email Integration. Arca generates a unique email address for your workspace and displays it on the settings page.

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Your workspace email address

After enabling the integration, a unique address in the format arca+<token>@intake.getarca.app is shown on the settings page. Copy it with the copy button next to the field. Any email sent to this address creates a task in the configured list:
Email fieldMapped to
SubjectTask title
Body (plain text or HTML)Task description
AttachmentsTask attachments (up to 25 MB total per email)
The email address is unique to your workspace and secret, anyone who has it can create tasks. Keep it private or reset it if it is ever shared accidentally.

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Update settings

You can change the default list and default priority at any time without resetting your email address:
  1. Go to Settings → Integrations → Email.
  2. Update the Default list or Default priority fields.
  3. Click Save Settings.

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Reset the email address

Resetting generates a new email address and immediately invalidates the old one. Any forwarding rules or contacts using the old address will stop working.
  1. Go to Settings → Integrations → Email.
  2. Scroll to the Reset Email Address section and click Reset.
  3. Confirm the action.
Arca generates a new address and displays it on the settings page.
The old address stops working immediately after a reset. Update any email clients or forwarding rules that use the previous address.

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Disconnect the integration

Disconnecting removes the email address permanently. Any emails sent to the old address will no longer create tasks.
  1. Go to Settings → Integrations → Email.
  2. Click Disconnect in the actions bar.
  3. Confirm the action.
You can re-enable the integration at any time to get a new address, but the previous address cannot be restored.

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Troubleshooting

Check that the integration is still enabled by going to Settings → Integrations → Email. If it shows as connected, verify that you forwarded the email to the exact address shown on the settings page, including the arca+ prefix. Addresses are case-insensitive; extra spaces or characters in the address will cause delivery to fail.
The Email integration supports attachments up to 25 MB total per email. If the combined size of all attachments exceeds this limit, attachments may be skipped. Try resending with smaller or fewer files.
The integration accepts email from any sender, there is no allowlist. As long as the email is delivered to the correct workspace address, a task will be created regardless of who sent it.
Reset the email address immediately from Settings → Integrations → Email → Reset. The old address becomes invalid at once and a new one is generated.