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The Google Calendar integration pulls events from your primary Google Calendar into Arca so you can see your meetings and personal schedule in the same place as your tasks. The connection is personal, each team member connects their own Google account, and your calendar events are only visible to you.

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How it works

Arca connects to your Google Calendar with read-only access. It syncs events from one month in the past to three months in the future and stores them in a local cache. From that point on, changes you make in Google Calendar (edits, deletions, new events) are reflected in Arca automatically through a real-time push notification from Google. Events appear in purple in the Calendar and Timeline views, making them easy to distinguish from your Arca tasks at a glance.
Arca only reads your calendar. Nothing is ever written back to Google Calendar from Arca.

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Requirements

You must have a Google account with an active Google Calendar. No special Google Workspace plan is required.

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Connect Google Calendar

1

Open Integrations settings

In Arca, click your workspace name in the top-left, then go to Settings → Integrations.
2

Open the Google Calendar integration

Find the Google Calendar card and click it.
3

Authorize access

Click Connect. Your browser opens Google’s authorization page. Sign in with the Google account whose calendar you want to connect, then click Allow.
4

Done

You are redirected back to Arca. The integration page shows your connection date, confirming the sync is active. Your calendar events will appear in the Calendar and Timeline views within a few moments.

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Where events appear

Synced events are visible in two views in Arca: Calendar view: events appear on their scheduled day in purple alongside your tasks. Click an event to see its details. Timeline view: events appear as purple bars spanning their duration, plotted on the same timeline as your tasks.

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What is synced

Arca syncs events from your primary Google Calendar only. The following are included:
  • Standard meetings and events with a start and end time
  • All-day events
The following are not included:
  • Google Tasks (to-do items created in Google Calendar)
  • Google Calendar birthday events
  • Events from secondary or shared calendars
  • Cancelled events
Each event displays its title, date and time, description, location, a link to open it in Google Calendar, and a Google Meet link when one is present.

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Real-time updates

After connecting, Arca registers a push notification channel with Google. When you change, add, or delete an event in Google Calendar, Google notifies Arca and a fresh sync runs automatically. The updated events appear in Arca within seconds. This works in the background without any action needed on your part.

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Meeting reminders

You can get notified before Google Meet meetings that appear in your synced calendar. Meeting reminders are off by default and only apply to events that include a Google Meet link (not Google Tasks or events without video conferencing).
1

Open the Google Calendar integration

Go to Settings → Integrations → Google Calendar.
2

Enable meeting reminders

Turn on Remind me before Google Meet meetings.
3

Choose reminder times

Select 1 to 3 reminder offsets from: 30 minutes, 1 hour, 2 hours, 3 hours, 4 hours, 5 hours, 6 hours, 12 hours, 24 hours, or 72 hours before the meeting starts. For example, you might choose 2 hours, 1 hour, and 30 minutes.
4

Save

Click Save settings. Reminders are delivered to your Arca inbox and through push notifications on supported devices.
When a reminder arrives, tap it from your inbox, desktop notification, or mobile push notification to open the Google Meet link directly.
Meeting reminders require a paid Arca workspace plan, the same as viewing calendar events in Calendar and Timeline views.

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Disconnect Google Calendar

To remove the integration:
  1. Go to Settings → Integrations → Google Calendar.
  2. Click Disconnect.
  3. Confirm the action.
Disconnecting revokes Arca’s access, removes all cached calendar events from your account, and stops the real-time sync. Your calendar data in Arca is deleted immediately. This only affects your own account and has no impact on other team members.

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Troubleshooting

Events only appear in the Calendar and Timeline views, not in task lists. Make sure you are looking at the correct view. It can also take a few moments after connecting for the initial sync to complete. Try refreshing the page (use Cmd+R on Mac or Ctrl+R on Windows if you are using the desktop app).
Arca syncs events within a window of one month in the past to three months in the future. Events outside that range will not appear. If recent changes are not showing up, try disconnecting and reconnecting to trigger a fresh sync.
Arca syncs your primary calendar only. Events from secondary calendars, shared calendars, or Google Tasks are not included.