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Arca uses a few simple building blocks to organize everything. Understanding them helps you set up your workspace in a way that matches how your team actually works.

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Workspaces

A workspace is the top-level container for your team’s work; it holds all tasks, lists, folders, views, members, and settings. Use separate workspaces for distinct teams or projects. Each workspace is fully isolated with its own members, settings, and data.

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Folders and lists

Folders and lists are how you organize tasks inside a workspace.
  • Folders group related lists together (for example, a “Marketing” folder might contain lists for “Campaigns”, “Content”, and “Events”).
  • Lists are containers for tasks. Use them to group tasks by phase, category, milestone, or any other subdivision that makes sense within your workspace. Every list must belong to a folder.
Start simple: create a folder and add a few lists inside it to group tasks by phase or category.

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Tasks

Tasks are the core unit of work in Arca. Each task represents one piece of work and can hold everything related to it:
  • A title and rich description
  • Status (which stage of your workflow it’s in)
  • Priority (Urgent, High, Medium, Low)
  • Assignees (who owns it)
  • Start and due dates
  • Labels (custom tags)
  • Subtasks (smaller steps within the task)
  • Dependencies (other tasks this task is blocked by or related to)
  • Comments, reactions, and file attachments
Keeping all of this on the task means your team never has to dig through email or chat to find context.

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Views

Views are saved layouts that let you look at tasks in different ways, filtered, sorted, and formatted for a specific purpose.
  • Table: a spreadsheet-style grid with columns for every field. Great for triaging and bulk updates.
  • Board: drag-and-drop cards grouped by status. Great for sprint boards and visualizing workflow stages.
  • Calendar: tasks plotted on a calendar by due date. Great for deadline planning.
  • Timeline: tasks shown as bars across a time axis. Great for project scheduling and seeing overlaps.
Create a saved view once, and it’s available as a tab you can return to any time, with filters, sort, and layout all preserved.

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Dashboards

Dashboards show you the big picture. Instead of opening individual lists to understand how work is going, a dashboard surfaces key metrics (task completion, workload by assignee, tasks by status) in a single view. Use dashboards in planning sessions, retrospectives, and check-ins to understand whether work is on track and where bottlenecks are forming.
Dashboards are workspace-specific and available to anyone with workspace access.